MEM16001B – Give Formal Presentations and Take Part in Meetings

In order to be assessed as Competent (C) in this unit, you need to provide evidence which
demonstrates that you can perform the required competencies to the required standard. Competency
depends on consistently demonstrating the skills, attitude and knowledge that enables you to complete
workplace tasks confidently in a variety of situations.

This unit covers participating in formal meetings and giving formal presentations.

Prerequisite Units: There are no recommended pre-requisite units for this competency.


To attain competence in the unit MEM16001B – Give formal presentations and take part in meetings,
you must:
Successfully complete the Practical Demonstration
Successfully complete the Written assessment tasks


Student Assessment
MEM16001B-Give formal presentations and take part in meetings Page 4 of 15
Australian Institute of Engineering October, 2019 Version 1.2
ASSESSMENT 1 STUDENT INSTRUCTIONS This information is to be handed to each student to outline the assessment requirements


Student Name:


Student ID:


Declaration:

I declare that:
No part of this assessment has been copied from another persons work, except where
documents or work is listed/ referenced
No part of this assessment has been written for me by another person

Student Signature: Date:


Overview:
For this observation, you are required to undertake group presentation. The presentation task will
include group discussion/meeting, presentation and reporting

For the task, you are required to:
Follow verbal or written instructions to determine task requirements.
Adhere to AIE workshop OH&S procedures at all times.
Communicate in all activities/task

You will be grouped by your Trainer to report a topic and take part on the meeting from the
following:
Environmental Development related to AIE workshop
Additional four (4) welding bays for MIG, Oxy-acetylene, TIG, and Stick welding
Work Health and safety (WHS) in relation to AIE

The content of your group report must include:
Title
Introduction
Body
Findings
Recommendation
Conclusion
Reference
Appendix

Task 1: Formal Meeting

You are required to take part in a real meeting. The meeting must be one governed by formal rules
and conventions such as having a chairperson, having minutes recorded, setting an agenda and
members having relatively well-defined roles.

You are to demonstrate the following during the course of the meeting:
Understand and follow a set agenda
Follow meeting conventions, including:
Order of proceedings
Punctuality
Communicate using language and terminology appropriate to the meeting
Keep discussions focused on the objectives of the meeting
Participate effectively within the roles set
Participate in First meeting, agenda will include:
Nomination
Discussion of the topic
Assigning of task
Minutes of the meeting
Submit the minutes of the meeting in a given timeframe

Task 2: Group report

You are required to participate in a group report discussed and assigned in Task 1. The report should
last at least 10 minutes per member and presented in power point form or similar media. You must
submit your group report presented in format required (stated at student instructions)

You are to demonstrate the following during the course of the report:
Same media (e.g. power point presentation) of report used by your group
Report topic clearly and loudly
Avoid Reading all of your report
Includes photos or videos to deliver the report accurately
Report on your topic discussions is focused

Questions:

Mention two (2) types of topics that are considered relevant for conducting better meetings

Mentiontwo (2) types of conventions of a meeting. Also give one (1) purpose of conventions
in a formal meeting.

Fill in the blanks for the following:
A) _____is another term for the conventions of a meeting.
B) A ______ is plan that outlines what will happen in the meeting.
C) ______ are the notes which make up the formal record of what occurred at the meeting.
D) _______ is the person who is in charge of making sure that all the attendees follow the
conventions of the meeting

List three (3) objectives of a meeting

Mention three (3) factors that would help in giving an effective presentation

List two (2) points that should be considered while choosing a good presentation topic.

What techniques would you use to convey the information in a presentation effectively. List
any two (2) techniques.

Give two (2) importance of including references for the sources of information used in your
presentation.

List three (3) types of information sources. Give one (1) example for each

Give one (1) importance of following an agenda

Mention two (2) elements required for structuring a logical presentation.

List any three (3) visual aids that are commonly used during a presentation. Give two (2)
importance of using them.

Mention four (4) effective communication strategies for meetings and presentations

Give one (1) factor that can help to make the technical presentation clear and concise.

List two (2) conventions that should be followed during a formal meeting

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