Proposal and Risk Assessment Report Writing

Ethics Requirement

All projects must not involve the use of:

(a)Human participants,

(b)Previously collected confidential data,

(c)Animals for scientific purposes

Group Project

For group project, each group member mustwrite and submit their own individual Proposal and Risk Assessment Report, focusing on their part of the work.A combined group report will not be accepted.

Report Template

Use the template given on the unit’s Blackboard site.

Adhere to the template.Do not modify format.Do not add page header/footer.

This report must be

  • no more than 10 pages, counting from the cover page to the end of the references (does not include the timeline chart attachment, the risk assessment matrix attachment or any other attachments),
  • typed in A4 pages in a single column with 1.5-linespacing, 4 cm left margin and 2 cm top, bottom and right margins, and
  • typed in a clear font of readable size.

Given that this is a short report; a table of contents is unnecessary. List of figures and list of tables are also unnecessary

Take extra care when pasting texts and objects from other sources to your report. Ensure that the formats (such as font, paragraph, page settings) of the new materials are consistent with your existing ones.

Key Elements of the Report

This report should be concise with the objectives and the expected outcomes being clearly stated.

The report must include the following elements:

Cover Page, which includes

Unit Code and Title

  • The heading “Proposal and Risk Assessment Report”
  • Project Title, Student Nameand Student Number
  • Date
  • Supervisor(s)Nameat the bottom of the page

Note:Adhere to the template. Do not modify the format. Do not add pictures or borders to the cover page.Project title should be clear, concise and yet meaningful.

Page number in all pages except for the front cover page, as set up in the template (do not modify).

Abstractthat is no more than 100words in length. It should provide a clear and concise summaryof the project proposal for a busy reader.This should be written last. Abstract should be self-contained. Do not include figures, tables, or references in Abstract

Introduction, which includes

Motivation-Provide the reason for undertaking this project and explain why this project is important. Provide sufficient background information and describe the current state of the art.

Objectives-Define the objectives of this project; these should be stated clearly and explicitly. Identify the scope and the assumption.State the requirements (e.g. customer requirements, product requirements, system requirements, algorithm requirements, etc.)

Significance-Describe the significanceor the expected benefitsof this project. Explain how the objectives will advance the current state of the art.

Proposed Approach

The section is about the “how”. How are you going to solve the problem that you have defined above? In other words, how are you going to approach this? You may wish to break the project into a set of specific tasks. Propose an appropriate and innovative approach to carry outeach of these tasks. These tasks will vary depending on the nature of the project. For literature review tasks, identify the databases and bodies of literature that will drive the review. For theoretical tasks, identify the approach that will be developed. For modelling tasks, identify the computing resources that will be used, or the platform for the development of any new software. For experimental tasks, describe the equipment and specific techniques that will be employed. For design tasks, identify the tools that will be required.Also, ascertain the availability and accessibility of experimental equipment, computing resources, work space, and so on.Obviously, some of the above tasks may not beapplicable to you, so adapt according to the nature of your project.


The section is about the “when”. When will you start and complete any particular task in your project? Provide a clear description of a well thought out project timeline. The use of graphs is highly recommended. Determine whether or not the proposed timeline is realistic. Identify and discuss all items on the critical path.Note that this timeline covers the entire project in both semesters.Do not simply supply a chart without any discussion in the body of the report. The timeline chart can be presented in a landscape orientation and placed at the end of the report as an attachment if this improves readability.

Risk Assessment

Provide a thorough assessment of the likely risks associated with the project; including the Occupational, Safety and Health risks. State the plausibility of each risk. Provide risk management strategies to eliminate or mitigate the risks discussed. Also,determine whether or not the proposed risk management strategies are plausible and reasonable.Ensure the Risk Assessment Matrix in the attachmentis completed,and thediscussion of your risk assessment findings is placed in the body of the report.See below for further information on risk assessment.

Progress to Date

Summarise any results obtained to date if you have already made substantial progress by the time of writing the project proposal. Although no marks will be awarded directly on this section, information presented here will be treated as additional supporting evidence for statements made in other sections.


Provide a brief conclusion here.


Adequate and relevant references should be provided with complete details and in a consistent and correct format. Ensure all references are cited properly in text.This is not just a list of reading material;all references must have in-text citation.The default referencing style is APA. However, you may adopt a different style as instructed by your supervisor. For example, the IEEE style is commonly used in the field of Electrical Engineering. Please consult your supervisor when in doubt.